Our client is looking to recruit a Senior Front Office Coordinator to join their team.
Main Duties & Responsibilities:
- Greet visitors in a warm, professional manner, ensuring a positive and welcoming first impression;
- Oversee the daily operations of the reception area to ensure smooth, efficient functioning and compliance with internal standards;
- Provide guidance and day-to-day support to the Front Office Administrator, as required;
- Manage incoming telephone calls and emails, directing enquiries to the appropriate departments or individuals;
- Ensure the reception area is kept organised, professional, and welcoming at all times;
- Establish and maintain positive working relationships with colleagues, stakeholders, and external service providers;
- Administer and maintain the Visitor Management System;
- Oversee and support the timely, accurate logging, distribution, and tracking of incoming mail and correspondence;
- Coordinate and support meeting arrangements, including scheduling, room setup, and related logistics;
- Manage filing systems, calendars, meeting schedules, and ensure accurate and up-to-date record keeping;
- Process invoices, including posting, reconciliation, and collection of supporting documentation;
- Support credit control activities and follow up on outstanding matters as required;
- Assist in the preparation and coordination of documentation for annual audits;
- Coordinate travel arrangements for staff when necessary;
- Provide logistical and administrative support for events, courses, and training sessions;
- Perform any other administrative or clerical duties as assigned by senior management;
Experience & Qualifications:
- An MQF Level 4 qualification, preferably in Administration or Secretarial Studies, together with at least three (3) years of relevant work experience; or
- A School Leaving Certificate supported by a minimum of six (6) years of relevant work experience;
- Excellent verbal and written communication skills in both Maltese and English;
- Strong proficiency in Microsoft Office applications and other office automation tools;
- A professional and approachable manner, with high standards of integrity and a positive contribution to team culture;
- Strong organisational abilities with exceptional attention to detail;
- The ability to deliver consistent, high-quality service across a broad range of administrative and visitor-facing responsibilities.
Interested? Apply today!
If the above positions are not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt