A prestigious and highly regarded multi-disciplinary law firm known for its excellence in providing tailored legal services across diverse practice areas is looking for a Secretary to join their team! The secretary is expected to provide efficient, high-quality secretarial and administrative support to lawyers and other professional staff. The role is integral to ensuring the smooth day-to-day operation of the firm and the effective delivery of services to clients
Main responsibilities:
- Managing diaries, scheduling meetings, and coordinating travel arrangements;
- Handling incoming telephone calls, emails, and correspondence in a professional and timely manner;
- Maintaining accurate and well-organised filing systems, both electronic and hard copy, in accordance with internal policies;
- Liaising with clients, courts, and other external parties as required;
- Opening and closing client files in line with the Firm’s procedures;
- Preparing documentation for court hearings, transactions, and client meetings;
- Monitoring case deadlines and ensuring adherence to relevant timelines;
- Assisting with tasks related to the Firm’s time management and billing systems;
- Supporting client onboarding processes, including assistance with KYC and compliance documentation;
- Ensuring office supplies and resources are managed efficiently and replenished as necessary.
We are in search of a highly motivated and organised individual who embodies an A’ Level Standard of Education, exceptional organisational skills with meticulous attention to detail, proficiency in both English and Maltese languages to facilitate effective communication, and a strong proficiency in the use of MS Word and MS Excel.
Attractive remuneration package being offered! Apply today to express your interest.
If the above role is not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt