We are seeking a highly organised and proactive Personal Assistant (PA) to provide comprehensive administrative and personal support.
Reporting into the Directors and Senior Management team, the ideal candidate will be responsible for the following duties and responsibilities:
- Managing schedules, managing calendars as well as assisting with personal tasks such as running errands and organising events;
- Coordinating meetings, handling correspondence, telephone calls, and assisting with various personal and professional task;
- Preparing facilities for scheduled events and arranging refreshments;
- Coordinating and scheduling meetings, appointments and conference calls and taking minutes during Executive & Board meetings;
- Managing day-to-day office operations greeting visitors and maintaining the office's files/records/databases, both electronically and in hard copy;
- Handling requests and complaints appropriately;
- Coordinating booking and arranging travel, transport and communication;
- Function as the point of contact between the managers and internal/external clients;
- Managing internal and external correspondence on behalf of senior management;
- Observing best business practices and etiquette;
- Responsible for all type of insurance related work including renewals and new policies;
- Collaborating with colleagues and team members to ensure seamless office operations;
- To work closely with the COO to oversee the company's daily business operations & administration to drive the organisation's success;
- To coordinate, maintain and keep up with any emergencies, shortcomings, and any appointments within the group;
- Any other duties that may be assigned from time to time
This is a dynamic and active role within the company. An opportunity to work within a supportive team in a well-established company! Interested? Apply today!
If the above roles are not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt
-