On behalf of our client, we are seeking an experienced and detail-oriented Payroll Executive/Manager to oversee and coordinate the full payroll function for a workforce of approximately 1,000 employees.
The successful candidate will be responsible for ensuring accurate, timely, and compliant payroll processing while supervising the payroll team, maintaining efficient procedures, and supporting continuous improvements in payroll operations.
Key Responsibilities:
- Manage the end-to-end payroll process, ensuring accurate and timely salary payments.
- Oversee payroll calculations, including basic salaries, overtime, allowances, bonuses, commissions, and statutory deductions.
- Review and verify payroll data, adjustments, and corrections before final processing.
- Ensure compliance with Maltese employment legislation, tax regulations, and statutory obligations.
- Prepare and submit payroll-related documentation, including FS3, FS4, FSS returns, and other required reports.
- Supervise, guide, and support the payroll team, ensuring deadlines and performance standards are consistently met.
- Maintain and optimise payroll systems, preferably Shireburn or Indigo, ensuring accuracy and data integrity.
- Prepare payroll reports, including sick leave, vacation leave, working hours, and other relevant HR and financial KPIs.
- Collaborate closely with HR and Finance departments regarding employee engagements, terminations, salary adjustments, and other payroll-related matters.
- Handle employee payroll queries professionally, ensuring confidentiality and timely resolution.
- Assist with payroll reconciliations, internal controls, and audit requirements.
- Identify opportunities to streamline payroll procedures, improve efficiency, and minimise errors.
- Support management with payroll-related budgeting, forecasting, and reporting.
Requirements & Qualifications:
- A qualification in Accounting, Finance, Human Resources, or a related field would be considered an asset.
- A minimum of 5–8 years of payroll experience, ideally including 2–3 years in a supervisory or managerial position.
- Previous experience managing payroll for a large workforce, preferably 500–1,000 employees.
- Strong knowledge of Maltese payroll regulations, employment legislation, taxation, and statutory reporting.
- Experience using payroll software such as Shireburn or Indigo.
- Advanced proficiency in Microsoft Excel and payroll reporting.
- Excellent organisational, analytical, and problem-solving skills.
- Strong attention to detail, accuracy, and the ability to meet strict deadlines.
- Previous experience supervising or coordinating a payroll team would be highly advantageous.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive employee information with the highest level of confidentiality and professionalism.
This is a dynamic and active role within the company. An opportunity to work within a supportive team in a well-established company! Interested? Apply today!
If the above roles are not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt