Our client is looking to recruit a highly organised and professional individual to provide executive and administrative support to senior leadership within a fast-paced retail and design environment. This role is ideal for someone with strong time management skills, attention to detail, and a proactive approach.
Key Responsibilities:
- Manage and coordinate Directors’ calendars, meetings, and appointments;
- Prepare agendas, reports, presentations, and briefing materials;
- Take accurate meeting minutes and follow up on action points;
- Arrange travel, accommodation, and itineraries as required;
- Act as a key point of contact for internal and external stakeholders;
- Draft and manage professional correspondence on behalf of the Directors;
- Handle confidential information with discretion and integrity;
- Track deadlines and ensure timely completion of tasks and decisions;
- Organise board meetings, management meetings, and company events;
- Maintain organised filing systems (both digital and physical);
- Support special projects and strategic initiatives;
- Assist in maintaining and updating company policies and procedures.
Requirements:
- Excellent organisational and time management skills;
- Strong written and verbal communication skills in Maltese and English;
- High level of discretion and professionalism;
- Ability to multitask in a fast-paced environment;
- Strong attention to detail and problem-solving skills;
- Proficiency in Microsoft Office and familiarity with HR systems;
- Full-time role, with flexibility for reduced hours considered.
Qualifications & Experience:
- Previous experience as a Personal Assistant or Executive Assistant;
- Experience in HR administration and/or facilities coordination is an advantage;
-Diploma or qualification in Business Administration, HR, or a related field (preferred).
Attractive remuneration package being offered! Apply today to express your interest.
If the above role is not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt