Our client is seeking to recruit an organised and proactive HR & Payroll Administrator to support the day-to-day operations of the Human Resources function. The successful candidate will play a key role in delivering an efficient HR service across the employee lifecycle, including recruitment, onboarding, employee relations, payroll administration, performance management, and compliance. This position also supports the implementation of HR initiatives that contribute to employee engagement, talent development, and organisational success.
Key Responsibilities:
- Coordinate and support the recruitment and selection process, including advertising vacancies, screening applications, scheduling interviews, and liaising with recruitment agencies where required.
- Prepare employment offers, contracts of employment, and all associated employment documentation.
- Coordinate the onboarding and induction process for new employees, ensuring all documentation and employee records are completed accurately and communicated effectively to the relevant line managers.
- Administer probationary reviews, contract renewals, extensions, and employment terminations.
- Maintain accurate employee records and ensure HR documentation is up to date and compliant with company policies and employment legislation.
- Manage employee attendance records, sick leave reporting, and timesheets, while liaising with the company doctor when required.
- Assist in the preparation and processing of payroll, ensuring accuracy and timely completion.
- Process and respond to official requests, including Freezing Orders and Information Requests, in accordance with legal and regulatory requirements.
- Support compliance with employment legislation and liaise with relevant authorities and entities when necessary.
- Monitor and reconcile employee shortages, deductions, and any outstanding balances where applicable.
- Utilise HR and payroll systems effectively to maintain accurate employee and payroll data.
- Provide general administrative support to the Human Resources department and contribute to the continuous improvement of HR processes and procedures.
Requirements:
- Previous experience in Human Resources, Payroll Administration, or a similar role.
- Good understanding of Maltese employment legislation and HR best practices.
- Experience working with payroll and HR information systems.
- Excellent organisational skills with strong attention to detail and accuracy.
- Strong communication and interpersonal skills, with the ability to maintain confidentiality and build positive working relationships.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- A proactive, professional, and team-oriented approach to work.
Interested? Apply today.
If the above positions are not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt