Our esteemed client is looking to recruit an HR Administration Executive within their HR team.
The company is a well-established and trusted with extensive experience in the distribution of a broad spectrum of products, including confectionery, snacks, beverages, consumer goods, stationery, office supplies, seasonal merchandise, and publications.
Operating across both retail and wholesale sectors, the company caters to a diverse client base such as supermarkets, bookstores, airport retailers, and various commercial outlets. The company’s reliable and efficient distribution network ensures prompt delivery and high service standards.
The HR Admin Executive plays a key role in overseeing payroll processing, maintaining the HR Information System (HRIS), and ensuring adherence to labour regulations and internal policies. This position demands a high level of accuracy, confidentiality, and efficiency in managing employee records, processing payroll transactions, and supporting the daily administrative functions of the Human Resources department.
Main Duties & Responsibilities:
- Accurately process and administer payroll in a timely manner;
- Ensure full compliance with tax laws, social security contributions, and other statutory obligations;
- Manage payroll adjustments, including overtime, bonuses, and deductions;
- Respond to employee queries related to payroll matters;
- Collaborate with finance and accounting teams on payroll reconciliation and reporting;
- Handle onboarding paperwork and input new employee data into the HRIS and other relevant systems;
- Maintain comprehensive employee records, both digitally and physically, ensuring files are regularly updated;
- Timely update employee information to reflect changes in personal details, roles, salaries, and employment status;
- Liaise with JobsPlus on new hires and terminations;
- Oversee work permit, employment licence, and National Insurance number application and renewal processes for Third Country Nationals (TCNs);
- Track probation and contract end dates and prepare necessary documentation accordingly;
- Draft and issue HR-related letters, including bank, childcare, student, reference, and probation letters;
- Update and distribute Company Organisation Charts as needed;
- Assist in various HR initiatives and provide general administrative support as required
Key Requirements:
- A qualification in Human Resources, Finance, or Business Administration is considered an asset;
- Proven experience in payroll processing and HRIS management;
- Solid understanding of employment legislation, payroll tax regulations, and compliance requirements;
- High level of accuracy, strong attention to detail, and effective problem-solving abilities;
- Excellent communication skills with the ability to handle sensitive information with discretion;
- Professional, dependable, and dedicated to promoting a positive and supportive workplace culture
This is a dynamic and active role within the company. An opportunity to work within a supportive team in a well-established company! Interested? Apply today!
If the above roles are not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt