Our client is looking to recruit an Administrative Support Officer to join their team.
We are looking for a proactive and well-organised Administrative Support Officer. This role plays a key part in ensuring the department operates efficiently and professionally by overseeing daily administrative tasks, coordinating communications, and facilitating effective decision-making.
Main Duties & Responsibilities:
- Coordinate and manage schedules, calendars, and appointments;
- Handle correspondence, including phone calls, emails, and incoming mail, on behalf of management;
- Oversee the ordering and management of office supplies to ensure smooth daily operations;
- Organise and prepare meetings, including drafting agendas, taking minutes, and tracking follow-up actions;
- Arrange travel, accommodation, and itineraries as required;
- Provide support in the planning and execution of brand events and conferences;
- Maintain accurate records, databases, and contact lists while ensuring confidentiality of sensitive information;
- Prepare reports, spreadsheets, and other documentation as requested;
- Process purchase requisitions and assist with ad hoc projects and departmental tasks;
- Deliver seasonal administrative support to the company, particularly during peak periods such as Christmas;
- Welcome and assist visitors, ensuring a professional and welcoming environment.
Experience & Expertise:
- Minimum of ‘O’ Level education or an equivalent qualification;
- Strong organisational and time management abilities;
- Good command of written and spoken English;
- Basic IT proficiency, with working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint);
- Ability to manage sensitive information with a high level of discretion and confidentiality;
- Flexible, dependable, and capable of working both independently and collaboratively within a team;
- Prior experience in an administrative or support role will be considered an advantage.
Interested? We are waiting for you!
If the above positions are not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt