Administrative Assistant -

Ref
2350
Category
Administration
Date Posted
7 October 2024

Want to join our client’s enforcement team as an Administrative Assistant? If you’re organized, detail-oriented, and ready to make a difference, apply today to support our client’s enforcement section.

Key Responsibilities:

  • Maintain and update the subject person database and records for the Enforcement Section, ensuring they are current at all times and promptly notifying management of significant changes.
  • Coordinate and oversee the collection and upkeep of Enforcement data, ensuring accuracy and compliance.
  • Assist in the preparation and distribution of Enforcement Letters, including address verification, printing, scanning, obtaining signatures, and coordinating delivery and email correspondence.
  • Accurately record and manage statistical data relevant to the Enforcement Section.
  • Handle incoming and outgoing correspondence, directing it to the appropriate officers and supporting the drafting of outgoing communications.
  • Manage document retention and storage processes, ensuring all records are accessible when needed.
  • Respond to queries via email and phone, directing them to the relevant officers or departments, including managing Enforcement mailboxes.
  • Assist with scheduling, booking, and attending meetings and events, and prepare and organise meeting minutes as required.
  • Provide support for court-related activities by preparing documents and evidence for legal proceedings.
  • Liaise with the IT Department as needed to resolve technical issues.
  •  Carry out various administrative tasks, including filing, scanning, labelling, and printing documents.
  • Provide comprehensive administrative support to Enforcement staff and perform additional tasks as assigned by the management team.

The ideal candidate should possess at a minimum, an A-level standard of education (MQF Level 4) along with at least 2 years of experience in a similar role. Those with a school-leaving certificate will also be considered eligible, provided they have a minimum of 5 years of experience in a similar position. Fluency in both Maltese and English is required, and proficiency in Microsoft Office tools is essential. Additionally, demonstrated experience in a similar role and possession of a relevant ICT qualification will be considered an asset.

This position offers a competitive package along with a variety of thoughtful benefits, including group health insurance coverage extended to the employee’s spouse and dependents under eighteen, group life insurance, and the opportunity to work from home one day per week after six months of employment. Additional perks include a Sponsorship Training Scheme, training and study leave, family-friendly measures, and engaging team-building events.

If the above positions are not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt