The Accounts Executive plays a key role in managing the debtor function, including invoicing, payment tracking, and maintaining accurate financial records related to student accounts. Reporting to the Head of Finance, this position supports the effective collection of fees, ensures proper reconciliation of payments, and contributes to financial reporting, audits, and regulatory submissions.
The role offers an opportunity to work in a collaborative environment where flexibility and a proactive approach are essential to support the broader objectives of the organisation.
Key Duties & Responsibilities:
Debtors & Billing
- Prepare and issue tuition and other related invoices in line with approved fee structures;
- Maintain accurate debtor accounts;
- Record and allocate incoming payments correctly;
- Monitor outstanding balances and follow up where required;
Collections & Communication
- Follow up on outstanding balances in line with finance policies;
- Communicate with clients regarding invoices, payments, and account balances;
- Provide statements of account as needed;
- Escalate overdue balances where necessary;
Reporting
- Prepare debtor and ageing reports;
- Support cash flow monitoring and tracking of outstanding balances;
- Assist with budgeting and management reporting;
- Produce regular financial reports.
Payment Monitoring & Reconciliation
- Monitor all payment channels, including bank transfers and online systems;
- Ensure accurate and timely recording of payments;
- Investigate discrepancies and unmatched transactions;
- Perform reconciliations across payment platforms and financial systems;
- Liaise with relevant departments regarding payments.
Tax & Regulatory Support
- Prepare and maintain data required for tax rebate submissions;
- Verify client information and assist with related queries from authorities.
Records & Audit
- Maintain accurate financial and client records;
- Provide data for audits and reporting requirements.
- Ensure documentation is complete and properly filed.
Compliance & Finance Support
- Maintain supporting documentation for financial transactions;
- Assist with audit and compliance processes;
- Provide general support to the Finance team as required
Qualifications:
- Minimum of 2 years’ experience in accounting, finance, or a similar role;
- A-Level standard of education, preferably in Accounting, Business, or a related field;
- ACCA in progress is considered an asset.
Skills & Competencies:
- Strong attention to detail and accuracy;
- Good knowledge of Microsoft Excel;
- Ability to handle confidential information with discretion;
- Strong communication skills;
- Ability to work under pressure and meet deadlines;
- Experience with finance systems is an advantage;
- Familiarity with Google Workspace or cloud-based tools is beneficial.
Attractive remuneration package being offered! Apply today to express your interest.
If the above role is not for you but know someone who might be interested, refer a friend to StreetHR and receive up to €300 upon successful placement. Terms and Conditions apply. Speak to us for more information on careers@streethr.com.mt